General Ledger Overview
Chart of Accounts.
A standard chart of accounts and reports are included. These may be modified or extended to suit any particular reporting requirements you may have.

Sub Totaling within Levels

Each of the Levels has its own sub-chart of accounts which is driven by actual links in the accounts.

This allows food for example to be broken down into the various types of food with the automatic generation of a value for all food via the account links.

Data Flow Through The Chart

Any posting to an account is automatically added to the corresponding account at the higher levels in the ledger.
Retention of Information

Monthly balances and transactions are held for as long as may be desired. Transactions may also be forward posted into the next year.
Budgets

Two Budgets are kept for each year including the next year. This allows budgets to be revised without the loss of the original value and the next year budget to be planned in advance.
Data Input.

Bank Reconciliation.
The bank reconciliation process is on line and tracks all entries to the ledger that affect the Bank Account(s).

Transactions are always presented ‘whole’ in the bank reconciliation screen even though they may have been dissected to multiple accounts when posted.

Entries in the bank reconciliation screen may be marked from the bank statement so that an accurate list of un-presented cheques is maintained. The ‘true’ state of the bank account is always displayed.

Creditors
Introduction
Creditors tracks the transactions made with the creditors of your organisation.

Creditors may be integrated with General Ledger, Payroll (superannuation liabilities, tax payments other payments to third parties), the Residents ledger (liabilities incurred on behalf of residents) and asset register (record asset details as it is purchased).

Integration
If Creditors is integrated with General Ledger the invoice is automatically allocated to one or more expense accounts and the unpaid creditors account.

Invoices for goods supplied to residents (such as chemists, hairdressing and or newspapers), may be dissected directly to residents accounts from the Creditors invoice entry screen.

Invoices which have been previously entered may be edited with an automatic update of the appropriate General Ledger accounts.

The Payment Process
Automatic Payments
An automatic proposed payment listing may be produced at any time. All unpaid invoices with a payment date earlier than the processing/reporting date, and not marked as held, will be included in the list. Individual invoices may then be excluded from the list by the operator.

A combined Remittance/Payment Advice and Cheque may be printed for each creditor if required. Alternatively cheques may be manually produced.
Immediate Payments

Ad hoc payments may be made as part of the Invoice Entry process. The operator concludes the invoice entry process with a special function key and may then choose to print an online cheque.
EFT Payments

Where corresponding facilities exist, your creditors may be paid by Electronic Funds Transfer processes with payment advice sent by fax.

Reversals
Payments that have been made in error may be reversed with the invoice re-established for payment and full flow on to the general ledger.

Purchasing
Purchase Request Generation
Semi automatic generation of purchase requests from standard purchase lists. The operator reviews the items on the list and edits the quantities required as necessary.

Semi automatic generation of purchase requests from imprest inventory lists. Operator enters current stock level and a purchase request is generated to bring stock to the optimum level

Manual generation of purchase requests.

Purchase Requests may be generated from a Maintenance Request

Purchase Requests may be linked to a Location.

Purchase Order Generation

The BAS
Introduction
All of the BAS information generated by the various modules (ResCare, CashCare, CrediCare and PayCare) and processes it to produce BAS reports according to your nominated reporting periods.

Integration
LegiCare and updates both the Bank Account and GST Clearing account as part of the process of sending the completed BAS to the ATO.
Multiple abn's supported

Fixed Assets
Introduction
AssetCare the Asset Management system provides a means of storing details of an organisation’s assets and managing the accounting for their depreciation them.

Assets may be flexibly organised under a variety independent of groupings

Category
Maintenance
Introduction
This module allows maintenance requirements to be recorded for both Assets and Locations.

Generate Maintenance Requirements

Regular maintenance requirements may be generated