Financials & Asset Management Software for Aged Care
General Ledger, Accounts Payable, Purchasing and GST/BAS Management Software
- General Ledger structure allows for unlimited Account Sub-totaling & “multi-dimensional” organisation structures to be configured
- Automatic Integration from all other modules
- Standing Journal Function
- Standard Dissection & Flexible Fixed Rate Journal Function
- Supports multiple budgets per account
- Automated Bank Reconciliation Function
- Drill Down Account Enquiry
- Ability to export to Excel & other reporting tools
- Ability to reverse journals quickly & efficiently
- Prevents posting to closed periods
- Automated electronic direct transfer for A/P payment runs
- Automated generation & transfer of BAS
- Approve costs before incurred
- Enhance internal controls:
– receipt of items against items ordered
– pricing
– integration with financial modules - Manage committed costs and improve project profitability
Asset Management Software
- Tracking of Initial, Current & Replacement Cost Values of Assets
- Asset Tracking & Location Function
- Variety of ways to group Assets to provide Flexible Reporting
- Re-value assets based on CPI
- Easily reverse previous depreciation, as & when required
- Automated depreciation process
- Handles straight line & diminishing value depreciation at the nominated rate
- Record barcodes against asset numbers
- Ability to attach photos to asset items
- Manage Scheduled & Ad-hoc Asset Maintenance
- Produce work orders for maintenance tasks
- Record results of maintenance work completed
Client Management Software for Aged Care
Trade Debtors, Client Billing and Cash Receipting Software
- Billing specific for Aged Care industry
- Billing adjustments automatically calculated
- Integrate direct transfer, BPay & Eftpos payments automatically
- Comprehensive Trust Account management
- Email invoices directly to clients
- Comprehensive Resident Database
- Manage Resident Waiting List
- Add custom fields to store additional resident information
- Trade Debtors function for non-care related billing
- Point of Sale function handles account receipts & over-the-counter sales
- Full cash drawer reconciliation function monitors cash on hand
- Comprehensive General Ledger & BAS integration
Aged Care Reforms (LLLB) Software
- Create new Medicare Online Claiming events containing all the required information for post July admissions.
- Calculate Means Tested Amounts automatically, taking in to account annual & lifetime caps.
- Manage Refundable Accommodation Deposit (RAD) agreements including setting maximum price by room.
- Calculate the Daily Accommodation Payment (DAP) amount automatically, taking in to account drawdowns & lump sum payments received.
- Manage all client fees, Accommodation Bonds, RADs & DAPs for old and new admissions from one easy to use screen.
- Automatically draw down DAP from the RAD account, in accordance with the new legislative requirements.
- Produce easy to understand Fee, Trust, Accommodation Bond & RAD account statements, from one system. Meets the prudential reporting requirements
- Ability to print Resident Statements
- Supports Transfer of Residents between facilities
- GL integration eliminates double handling, improves operator efficient & reduces the opportunity for errors
Subsidy Management Software
- Record Resident ACFI Assessment
- Automatically send resident events to Medicare using Online Claiming
- Accurately calculates Subsidy Income based on resident mix
- Print Medicare Claim Form
- Subsidy Reconciliation Function automatically matches subsidy estimate to payments received, reduces subsidy reconciliation time by up to 90%
- Income Journals automatically generated in the General Ledger
Human Resources Software for Aged Care
Staff Rostering and Time & Attendance Software
- Automatic generation of weekly or fortnightly rosters
- Rosters: Master, Working & Draft available
- Includes scheduled events such as, “In Service Training in Planned Roster”
- Schedule leave in advance & automatically update the roster, with replacement staff assigned
- Ability to colour code sections of roster
- Record staff availability
- Planned Roster includes both Fixed Assignments & Cycles
- Comprehensive “Award Interpretation” provides full & accurate Costing of Rosters
- Final Roster Costing & transferred to Payroll for Automatic Pay Process
- Integration to Electronic Time & Attendance with on-screen Actual Roster Verification
- Compare working roster to either draft, master, or paid
- Directly produce Timesheets & Daily Sign-On Sheets
- Multiple Roster print formats
- SMS capability for filling last minute shifts
Payroll and Human Resources Software
- Full Calculation of Pay, Tax, Leave & Employer Superannuation Liability
- Dissection of wage costs across cost centres, as required
- Supports multiple Pay Schedules
- Leave Planning & Management Function
- Dynamic Pay screen – full pay, tax, super & leave results are displayed on the pays screen as the entries are made
- Automatic Reminders & Personal Events
- Individual & Global Payslip messages
- Automatic Pay Generation Function – Standard Pays
- Email payslip capability
- Electronic Direct transfer facilities for Employees, Superannuation, Tax, Fringe Benefits
- Employees may have multiple super funds & net pay bank accounts
- Full Payroll, Superannuation & Leave history reporting
- Police Check reporting
- Full Leave costing
- Automatic integration to General Ledger of all net pay, tax, deduction, super, fringe benefit & leave expenses& disbursements
Points of Interest
- A fully integrated product suite where each module can also operate individually
- Comprehensive Web and Excel based customized reporting
- Single Database operation where source information (like Residents) is entered only once
- ODBC compliant database means your data is accessible by third party systems and tools. This enables the simple integration of external systems
- Comprehensive security architecture allows system to be secured by module, program function, or based on an operator’s right to access parts of your organisational structure
- All modules have the same look and feel assisting with ease of use
- Specifically designed for the Australian Aged Care industry
- Very mature system making it very flexible
- Suitable for small to large organisations. Clients range from 40 bed facilities, to an organisation running 65 payroll databases across multiple Aged Care facilities, to an organisation with 25 separate sites and over 1,800 beds
